What you’ll want to consider bringing to a Cars and Coffee NCSD Vendor Space

Basic Setup

Canopy or Tent – A sturdy canopy to provide shade and shelter, ideally with sidewalls for privacy and protection against the elements.Tables – Depending on your display needs, one or more folding tables.Chairs – At least two chairs for seating and additional ones if space permits.Tablecloths – To cover the tables and provide a neat appearance.Booth Signage – Banners and signs that clearly display your brand and products.Flooring – Interlocking foam or rubber mats for comfort and safety, especially if the event is outdoors.

Display Materials

Product Displays – Stands or racks to showcase merchandise such as apparel, accessories, models, or parts.Brochures and Flyers – For detailed product information and promotions.Price Tags or Labels – Clearly marked and easy to read.

Sales and Information

Cash Box and Change – For transactions if accepting cash.Credit Card Reader – A portable card reader for electronic payments.Receipt Book – To provide customers with receipts for their purchases.Lead Capture Form – To gather contact information for follow-ups or mailing lists.

Promotional Items

Freebies and Giveaways – Stickers, keychains, or small promotional items that reflect your brand.Raffle or Contest Forms – To engage visitors and collect leads.

Utilities and Accessories

Power Supply – Generators or extension cords if electricity is needed and not provided.Lights – If the event extends into the evening or for highlighting products.Trash and Recycling Bins – To keep your area clean and tidy.Cleaning Supplies – Wipes, paper towels, and sanitizer to maintain cleanliness throughout the day.

Personal Comfort

Sunscreen and Hats – For protection against the sun, especially in California’s climate.Water and Snacks – To stay hydrated and energized.First Aid Kit – For any minor accidents or emergencies.

Miscellaneous

Weather Protection – Ponchos or extra covers in case of rain.Tool Kit – Basic tools for quick fixes or adjustments to the booth setup.

Preparation is key to making the most of your attendance at a Cars and Coffee event. Having these items will help ensure that your booth is not only professional but also welcoming to attendees, enhancing their experience and your brand visibility.